Key Insight: In this case, the court rejected defendant?s position that the requesting party should bear the costs of production and adopted the Zubulake standard which requires ?the producing party to bear the initial costs of searching for, retrieving and producing discovery, but permits the shifting of costs between parties? upon consideration of several factors.
Electronic Data Involved: ESI
Key Insight: Court denied Plaintiffs? request for a preservation order as to voicemail and instant messages where defendants had already sent litigation hold notices requiring preservation such that Plaintiffs? request was moot; Court further declined to enter preservation order as to backup tapes where defendants established that their preservation would impose a significant burden and that the contents were likely duplicative and where the court found that the backup tapes did not fall within the exception identified in Zubulake v UBS Warburg, 220 FRD 212 (S.D.N.Y. 2003).
Electronic Data Involved: Voicemail, instant messages, backup tapes
Key Insight: Where defendant argued that its failure to issue a specific litigation hold was mitigated by prior imposition of a no-delete policy which would have prevented any loss of evidence, the court determined it needed additional information on the scope of the policy and ordered defendant to provide information to determine if the scope of the policy was sufficiently broad and how it was communicated to employees; where defendant acknowledged that it did not search certain individual computers because all files created were to be saved in the ?My Documents? folder which was saved to a network server, the court noted the lack of assurance that employees followed the default settings and that they did not save ESI in folders outside of ?My Documents? and thus ordered a search of particular employees? computers using Plaintiff?s key word search terms
Electronic Data Involved: ESI
Key Insight: Where parties could not agree on search protocol, including the number of custodians and number of search terms and whether ?terms of a sexual nature? should be included as search terms, the court appointed a special master to resolve the dispute, split the costs of the special master (unevenly) between the parties, and ordered that if the number of terms and custodians combined exceeded 40, plaintiff would reimburse 5% of defendant?s e-Discovery compliance costs for each occurrence (e.g., if the final search involved 22 custodians and 25 sites, plaintiffs would be responsible for 25% of defendants? cost [7 x 5%]); because sexual harassment related claims were at issue, ?ESI containing sexual terms is discoverable?
Nature of Case: Sexual harassment, sexual discrimination, hostile work environment
Electronic Data Involved: ESI
Key Insight: District Court approved recovery of costs related to ?OCR Capture?
Nature of Case: Taxable costs
Electronic Data Involved: OCR
Key Insight: Where plaintiff failed to establish the likelihood of his success on the merits or that he would suffer immediate irreparable harm absent injunctive relief, the court denied plaintiff?s motion for a temporary restraining order and/or preliminary injunction; as to the likelihood of irreparable harm, the court?s analysis focused in part on other mechanisms to ensure preservation, including a specific demand for preservation which the plaintiff had already utilized and the threat of sanctions for failure to preserve
Nature of Case: Claims arising from plaintiff’s placement on administrative leave and defendant’s seizure of his property
Electronic Data Involved: ESI
Key Insight: Court adopted five part test to determine admissibility of emails under business records exception to hearsay and ruled that the emails at issue were not admissible
Nature of Case: Employment discrimination
Electronic Data Involved: Emails
Key Insight: Reviewing for abuse of discretion circuit court affirmed lower court?s denial of motion for an adverse inference based on loss of TASER records where the evidence indicated the loss resulted from a computer error or possibly negligence and where absent evidence of bad faith, no adverse inference was appropriate; court also recognized that allowing plaintiffs to question witnesses about the missing evidence amounted to a lesser sanction for spoliation
Nature of Case: ? 1983 claims
Electronic Data Involved: TASER records
Key Insight: For failure to produce unredacted database entries despite three court orders to do so, court found that defendant had acted in bad faith to withhold relevant documents and, as a sanction, ordered that facts be established in plaintiffs? favor, namely that the rental listing database included directives from landlords that clients receiving government housing assistance should not be assisted in applying for housing with those landlords; court also ordered defendant to pay Plaintiffs $231,000 in attorneys fees
Nature of Case: Housing discrimination
Electronic Data Involved: Database
Key Insight: Analyzing a question of control, court ruled that where defendant?s employees could access emails/information stored in a third party?s server ?within his or her normal day-to-day work? then that information was within defendant?s control but that information which was not accessible to the employees was no longer in defendant?s control, and thus properly requested using a Rule 45 subpoena
Nature of Case: Employment discrimination
Electronic Data Involved: ESI/emails stored on third party server
Copyright © 2025, K&L Gates LLP. All Rights Reserved.