Key Insight: Failure to preserve emails after defaulting to regular document retention policies based on mistaken belief that Plaintiff had not appealed the dismissal of her case was ?at least negligent,? but court continued motion subject to renoting when discovery was complete to allow for an evaluation of prejudice
Nature of Case: Employment litigation
Electronic Data Involved: Emails
Key Insight: In this case, the court ordered preservation, including “interdiction of any document-destruction programs . . .” and defendant alleged that preservation of all contents of a proprietary publication application could slow down or crash the system and that installation of a new storage system would cost $18 million dollars and could take up to eight months to install. Accordingly, the defendant sought permission to employ an alternative preservation protocol, namely the use of key word search terms to identify materials to be preserved in a ?searchable environment not subject to auto-delete.? With the addition of one search term to be employed, the court approved Defendant?s proposal.
Nature of Case: Putative personal injury class action involving claims against numerous defendants for alleged sexual violence during World War II
Electronic Data Involved: ESI
Key Insight: Court denied motion for sanctions where plaintiff?s failure to preserve emails, and its failure to implement any uniform or centralized plan to preserve data or the various devices used by the key players in the transaction, demonstrated gross negligence which gave rise to a rebuttable presumption that the spoliated documents were relevant, but plaintiff rebutted the presumption by demonstrating that the defenses available to defendant all necessarily turned on communications to or with them, not plaintiff?s internal communications.
Nature of Case: Copyright infringement
Electronic Data Involved: Computer hard drive
Key Insight: Reasoning that the ?issues of whether the alleged computer file ever existed and, if it did, whether and when Quintiles should have reasonably known that the evidence may be relevant to the anticipated litigation, and whether Quintiles willfully lost or destroyed the computer file rests on credibility determinations that this Court is not in a position make at this stage? and noting the ?disputed facts at issue,? the court indicated its inclination to ?to provide the jury with appropriate guidelines and instructions so that they, after hearing all of the evidence, can resolve any credibility questions and make a determination, first, as to whether the alleged computer file even existed on Plaintiff?s computer, whether and when Quintiles should have reasonably known that the evidence may be relevant to anticipated litigations, and, if so, whether Quintiles willfully lost or destroyed the file? and invited the parties to submit proposed jury instructions
Nature of Case: Wrongful Termination
Electronic Data Involved: Contents of laptop
Key Insight: Addressing Plaintiff?s Motion to Compel, court overruled Defendant?s objection to producing ESI in native format with metadata where Defendant failed to indicate in its objection the form of production it intended to use instead and did not support its objection by explaining why it could not or should not be required to produce as requested and, in fact, admitted that it had previously produced material in native format; court denied without prejudice Plaintiff?s motion to compel responses outlining Defendant?s search efforts (sometimes called “discovery on discovery”) where Plaintiff?s counsel failed to confer with Defense counsel prior to bringing the motion, as is required by the District of Kansas? ESI Guidelines
Nature of Case: Title VII: racial discrimination, retaliatory conduct
Electronic Data Involved: ESI
Key Insight: Court found privilege had been waived where at-issue documents were intermingled with non-privileged documents and produced in a consecutively numbered batch, where the government provided no information regarding how the documents were reviewed, where there was an almost 2 year delay until the production of the privilege log, where the documents were not marked as privileged, where approximately 10% (58/570) of the documents produced were privileged, where at least one privileged document was used as an exhibit in deposition without objection and where the government did not discover the allegedly inadvertent disclosure for nearly two years; where defendant provided evidence of the cost and burden of restoring backup tapes (14 weeks of work at a cost of approximately $85,400) court concluded that at-issue emails were not reasonably accessible and declined to compel production where plaintiff failed to establish that the emails may contain significant information
Electronic Data Involved: ESI, emails
Key Insight: Court granted motion to compel forensic examination of Defendant?s ?personal computer devices and his personal email account? where Defendant claimed that his mobile phone was damaged, that a thumb drive was lost, and that his laptop stopped working, and where Defendant failed to search his email and gave inaccurate ?representations? about it; court admonished Plaintiff ?to give special care? to Defendant?s privacy and ordered that Defendant was allowed to be present for the search, and that the search criteria be prepared in advance and chosen to limit the scope to matters ?directly relevant to its claims for relief?
Electronic Data Involved: Forensic examination of computer, devices, email
Key Insight: The Magistrate Judge denied Advantor?s motion for sanctions against DRS for intentional bad faith spoliation of evidence, finding that sanctions were not warranted because there was no showing that the destroyed evidence was critical to litigate the case issues. DRS had a duty to preserve the contents of a laptop that was used by an employee who was hired away from Advantor and subsequently fired by DRS after receiving notice from Advantor that litigation was reasonably anticipated. Despite having a duty to preserve the contents of the laptop, DRS reformatted the laptop and erased files that were potentially proprietary to Advantor and in violation of their Nondisclosure Agreement. However, Advantor failed to show that the files contained relevant information critical to the case or that DRS was aware the files were on the laptop. Despite the unexplained reformatting of the laptop, sanctions were not granted.
Nature of Case: Employment
Electronic Data Involved: Hard Drive
Key Insight: Where ?Defendants provided Plaintiff with fully searchable documents, sortable by metadata fields, in a folder structure organized by custodian,? the court found this was ?sufficient to satisfy the requirements for document production of ESI under Rule 34? and declined to compel Defendants to provide an index
Nature of Case: Claims arising from death during medical procedure
Electronic Data Involved: ESI
Key Insight: Where surveillance footage of hallway in which alleged assault occurred was overwritten, the court reasoned there was no indication that the evidence was intentionally lost or destroyed, that the named defendants were not responsible for the video system, and that defendant was not ?materially prejudiced? because he could still testify as to what happened and therefore denied the motion for sanctions
Nature of Case: Alleged assault by prison officers and related claims
Electronic Data Involved: Surveillance video
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